Assessing Decentralized Contract Life Cycle Management Issues and Challenges

Gracious Jean Ampumuza, Wilson Okaka, Peter W. Obanda, Titus Bitek Watmon


This article examines the influence of contract life cycle management on the procurement performance of local governments in Uganda, using Bugiri District as the case study. The three specific objectives of this study were to: examine the influence of contract creation on procurement performance; to assess the influence of contract execution on procurement performance; and lastly, to determine the influence of contract analysis on procurement performance. The researcher employed a descriptive case study research design. Using a researcher’s made five point Likert scale questionnaire, data was collected from a sample of respondents. Seventy (70) respondents out of a population of eighty (80) were selected using purposive and random sampling techniques (response rate of 94.3%). The data was analyzed using means and regression analysis. Findings revealed that the extent to which contract creation predicts performance was low (R2 = 0.36, Sig. Value = 0.000); the extent to which contract execution influences procurement performance was low (R2 = 0.34, Sig. Value = 0.003); and lastly, the extent to which contract analysis influences procurement performance was moderate (R2 =0.44, Sig. Value = 0.001). On the other hand, findings revealed that contract management at Bugiri District local government in Uganda highly and positively influences procurement performance (R2= 0.779 Sig. Value = 0.000). This implies that where each of these variables; contract creation, execution, and analysis are handled separately, each has a low influence on procurement performance. However, if handled wholesomely, results show that high procurement performance (78%) will be achieved. In light of this, the researcher therefore concludes that practitioners, managers, and civil servants at Bugiri District should adopt a holistic approach in contract management, if procurement performance is to be maximized.


Doi: 10.28991/HEF-2020-01-01-03

Full Text: PDF


Contract Life Cycle Management; Procurement; Contract Creation; Contract Execution; Contract Analysis; Service Delivery.


Boyne, G. A. (1998). Bureaucratic Theory Meets Reality: Public Choice and Service Contracting in U. S. Local Government. Public Administration Review, 58(6), 474. doi:10.2307/977575.

Ferris, J., & Graddy, E. (1986). Contracting out: For What? With Whom? Public Administration Review, 46(4), 332. doi:10.2307/976307.

PPDA (2014). Disposal of Public Assets Act (2003). Printed by UPPC, Entebbe, by Order of the Government.

Tumutegyereize, M. (2013, May). Public Procurement Reforms: Issues and Challenges: The case of Uganda. In CIPS Pan African Conference Public Procurement & Disposal of Assets Ministry, Uganda.

Alexander, J., Ackermann, F., & Love, P. E. D. (2019). Taking a Holistic Exploration of the Project Life Cycle in Public–Private Partnerships. Project Management Journal, 50(6), 673–685. doi:10.1177/8756972819848226.

Oluka, P. N., & Basheka, B. C. (2014). Determinants and constraints to effective procurement contract management in Uganda: A practitioner’s perspective. International Journal of Logistics Systems and Management, 17(1), 104-124. doi:10.1504/IJLSM.2014.057983.

Ketchen, D. J., & Hult, G. T. M. (2006). Bridging organization theory and supply chain management: The case of best value supply chains. Journal of Operations Management, 25(2), 573–580. doi:10.1016/j.jom.2006.05.010.

Makabira, D. K., & Waiganjo, E. (2014). Role of Procurement Practices on the Performance of Corporate Organizations in Kenya: A Case Study of Kenya National Police Service. International Journal of Academic Research in Business and Social Sciences, 4(10), 369. doi:10.6007/ijarbss/v4-i10/1233.

Schiele, J. J. (2007). The role of public purchasing departments in acquisition processes for consulting services. International Journal of Procurement Management, 1(1/2), 144. doi:10.1504/ijpm.2007.015359.

Odhiambo, W. & Kamau, P. (2003) Public Procurement: Lessons from Kenya, Tanzania and Uganda. OECD Development Centre Working Papers. No. 208. doi:10.1787/18151949.

Wittig, W. (1999). Building value through public procurement: a focus on Africa. International Trade Centre., Paper Presented to the 9th international Anti-Corruption Conference, Durban, South Africa.

Dew, N. (2008). Cookies for the real world: assessing the potential of RFID for contractor monitoring. Journal of Public Procurement, 8(1), 98–129. doi:10.1108/jopp-08-01-2008-b004.

Araujo, A., Carter, R. Y., Callender, G., Drabkin, D., Grimm, R., Jensen, K., ... & Telgen, J. (2005). Challenges in public procurement: An international perspective. K. V. Thai (Ed.). PR Academics Press, Florida, United States.

Bolton, R. N., Lemon, K. N., & Bramlett, M. D. (2006). The Effect of Service Experiences over Time on a Supplier’s Retention of Business Customers. Management Science, 52(12), 1811–1823. doi:10.1287/mnsc.1060.0594.

Prager, J. (1994). Contracting out Government Services: Lessons from the Private Sector. Public Administration Review, 54(2), 176. doi:10.2307/976527.

Adriko, M., Standley, C. J., Tinkitina, B., Tukahebwa, E. M., Fenwick, A., Fleming, F. M., ... & Kabatereine, N. B. (2014). Evaluation of circulating cathodic antigen (CCA) urine-cassette assay as a survey tool for Schistosoma Mansoni in different transmission settings within Bugiri District, Uganda. Acta Tropica, 136, 50-57. doi:10.1016/j.actatropica.2014.04.001.

CIPS, (2012). Managing contracts and relationships in procurement and supply. Profex Publishing Limited, Lincolnshire, United Kingdom.

Nyeko, P. K. (2014). Procurement Processes and Performance: Efficiency and Effectiveness of the Procurement Function. International Journal of Social Sciences Management and Entrepreneurship 3(1): 172 -182,

Office of the Auditor General (OAG, 2015). “A report of the Auditor General on the Financial Statements of the Uganda National Roads Authority for the year ended 30th June 2015. Kampala, Uganda.

Natamba, E. F., Nimpamya, E., & Asiimirwe, I. (2014). Local Government Councils’ Performance and Public Service Delivery in Uganda: Ntungamo District Council Score-Card Report 2012/13.

Bainomujuni, R. (2014). Career Development and Employee Performance in the Inspectorate of Government in Uganda, Doctoral dissertation, Uganda Management Institute, Kampala, Uganda.

Kutosi, A. M., Eya, S., & Moses, M. (2015), Contracting and Procurement Performance of State Owned Enterprises in Uganda, Department of Procurement and Logistics Management, Makerere University Business School, Kampala, Uganda.

Mullins, D. (2002). Theme: Local Government: Redefining ‘Competition’ as ‘Competitiveness’—The Best Value Activities of Registered Social Landlords, Public Money & Management, 22:2, 25-30. doi:10.1111/1467-9302.00304.

Thai, K. V. (2001). Public procurement re-examined. Journal of Public Procurement, 1(1), 9–50. doi:10.1108/jopp-01-01-2001-b001.

Camillus and Rosenthal (2010). “Guidance on Agreements/Regulations 33, 34 and 35 of SI No. 329 of 2006 implement Article 32 of Directive 2004/18/EC.

Afolabi, A., Ibem, E., Aduwo, E., & Tunji-Olayeni, P. (2020). Digitizing the grey areas in the Nigerian public procurement system using e-Procurement technologies. International Journal of Construction Management, 1-10. doi:10.1080/15623599.2020.1774836.

Nyongesa, W. V., & Wagoki, J. (2014). Influence of Framework Contracting on Procurement Performance of Geothermal Development Company, Kenya. International Journal of Science and Research (IJSR), 4(10), 2097-2111.

Adams, J. H., Khoja, F. M., & Kauffman, R. (2011). An Empirical Study of Buyer-Supplier Relationships within Small Business Organizations. Journal of Small Business Management, 50(1), 20–40. doi:10.1111/j.1540-627x.2011.00342.x.

Xu, R., & Qin, L. (2015). Civil engineering quality monitor framework based on information theory. Proceedings of the 5th International Conference on Civil Engineering and Transportation, 592-595. doi:10.2991/iccet-15.2015.110.

Racca, G. M., & Albano, G. L. (2013). Collaborative Public Procurement hand supply chain: the European Union Experience. SAGE Publications, California, United States.

Mlinga, R. S. (2006). Procurement aspects in creating an enabling environment for construction industry. In Proceedings of the CRB Annual Consultative Meeting: on An Enabling Environment for the development of a Vibrant, Efficient and Sustainable Construction Industry, 15-16.

Wales, W. J., Parida, V., & Patel, P. C. (2012). Too much of a good thing? Absorptive capacity, firm performance, and the moderating role of entrepreneurial orientation. Strategic Management Journal, 34(5), 622–633. doi:10.1002/smj.2026.

Bolton, R. N., Grewal, D., & Levy, M. (2007). Six strategies for competing through service: An agenda for future research. Journal of Retailing, 83(1), 1–4. doi:10.1016/j.jretai.2006.11.001.

Russell W. Hinton (2003). Best Practices in Government Components of an Effective Contract Monitoring System, July 2003; Department of Audits and Accounts Performance Audit Operations Division 254 Washington Street, SW – Suite 214 Atlanta, GA 30334.

Musisi, J. (2013). Statement on the Issues of Kampala Capital City Authority (KCCA). A Submission addressed to Chairperson of The Parliament Sectoral Committee on Public Service and Local Government of the Parliament of Uganda on 6th February, Uganda.

Mabonga, E. (2012). “Working capital management and competitiveness of small and medium Enterprises”, PhD Thesis, Kampala International University, Dar ES Salaam, Tanzania.

Lysons, K., & Farrington, B. (2013). Purchasing and supply chain management 7th Edition. McGraw-Hall, New York, United States.

Full Text: PDF

DOI: 10.28991/HEF-2020-01-01-03


  • There are currently no refbacks.

Copyright (c) 2021 Gracious Jean Ampumuza